sig-guidelines-apnic128-v002.txt		sig-guidelines-apnic128-draft-v003.txt
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	APNIC Document identity		APNIC Document identity
	Title: APNIC SIG Guidelines		Title: APNIC SIG Guidelines
	Short title: sig-guidelines		Short title: sig-guidelines
	Document ref: APNIC-128		Document ref: APNIC-128
	Version 002		Version 003
	Date of original publication: xx October 2016		Date of original publication: xx October 2016
	Date of current version: 22 April 2021		Date of current version: xx March 2023
	Review scheduled: n/a		Review scheduled: n/a
	Obsoletes: APNIC-128-v001		Obsoletes: APNIC-128-v002
	Status: Active		Status: Draft
	Comments: Document review recommendations as reported at APNIC 50		Comments: Proposed changes as reported at APNIC 55
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	Table of Contents		Table of Contents
	1. Definitions		1. Definitions
	1.1 SIG		1.1 SIG
	1.1.1 SIG Charter		1.1.1 SIG Charter
	1.2 WG		1.2 WG
	Skipping		Skipping
	- Where to submit nominations (usually by online form)		- Where to submit nominations (usually by online form)
	- A request that potential nominees should include a short biography and description of their interest		- A request that potential nominees should include a short biography and description of their interest
	3.2 Candidates must confirm that they are willing and able to commit to the responsibilities		3.2 Candidates must confirm that they are willing and able to commit to the responsibilities
	associated with the Chair and Co-Chair positions. If a candidate is not contactable via email,		associated with the Chair and Co-Chair positions. If a candidate is not contactable via email,
	or does not respond, then their nomination will not be confirmed. Unconfirmed candidates will		or does not respond, then their nomination will not be confirmed. Unconfirmed candidates will
	not be eligible for election to the position of SIG Chair or Co-Chair.		not be eligible for election to the position of SIG Chair or Co-Chair.
	3.3 If more than one nomination is received by the closure date, an election must be held. If		3.3 If more than one nomination is received by the closure date, an election must be held. If there is only one candidate,
	there is only one candidate, the community should demonstrate consensus support for the candidate.		the candidate will be elected via acclamation in the SIG forum room.
	3.4 The election will be held online using the same voting system as APNIC EC and NRO NC elections.		3.4 SIG elections will use the same online voting system as APNIC EC and NRO NC elections.
	3.4.1 Nominations		3.4.1 Nominations
	- Nominations are managed by the APNIC Secretariat.		- Nominations are managed by the APNIC Secretariat.
	- Any individual residing within the Asia service region may be nominated, except for staff members of any		- Nominees must reside within the Asia Pacific service region. Staff members of any Regional Internet Registry (RIR) are ineligible for nomination.
	Regional Internet Registry (RIR). Self-nominations are permitted.		- Individuals cannot hold more than one elected position (EC, SIG, or NRO NC). Those who are elected to a new position must
			resign from any other currently held EC, SIG or NRO NC position as soon as practicable but no later than 30 days following the election.
			- Self-nominations are permitted.
	- Nominees must meet the same eligibility criteria as the voters in Section 3.4.3		- Nominees must meet the same eligibility criteria as the voters in Section 3.4.3
	- Nominees will be invited to provide a recorded video ?candidate statement? to publish on the conference website.		- Nominees will be invited to provide a recorded video "candidate statement" to be published on the conference website.
	3.4.2 Nomination period		3.4.2 Nomination period
	Nominations will open five (5) weeks before the APNIC conference and close four (4) weeks after the initial call.		Nominations will open five (5) weeks before the APNIC conference and close four (4) weeks after the initial call.
	A reminder may be sent seven (7) days before the nominations close date.		A reminder may be sent seven (7) days before the nominations close date.
	All nominations will be listed on the APNIC conference website after the APNIC Secretariat confirms the nominee		All nominations will be listed on the APNIC conference website after the APNIC Secretariat confirms the nominee
	is willing and able to fulfil the role and obligations in Sections 2.3, 2.3.1 and 2.3.2 of this document.		is willing and able to fulfil the role and obligations in Sections 2.3, 2.3.1 and 2.3.2 of this document.
	3.4.3 Voting eligibility		3.4.3 Voting eligibility
	To take part in SIG election online voting, an individual must meet the following two criteria to vote:		Each APNIC Member is entitled to cast one vote during the times noted in the SIG election timetable. Online voting entitlements for Member organizations are only available to those individuals who are:
	1. Registered for the current conference with the registration form submitted before the start of the current conference.
	2. Registered and attended at least one of the past eight (8) APRICOT or APNIC standalone conferences (not including the current conference).
	Eligible registered attendees will vote online in the SIG elections using their APNIC Login. They will be entitled		- Corporate Contacts, or
	to one vote using the online voting system. Verification of an individual's entitlement to vote against official		- Authorized contacts with voting rights given by the Corporate Contact.
	records will be used where necessary.
			In-person attendees at APNIC conferences are also eligible to vote in SIG elections. A conference attendee must meet the following criteria to vote:
			1. Registered and attending the current conference in person. The attendee must be checked-in at the registration desk at any time from the start of the conference until 10.00am (conference local time) on the final day of the conference.
			2. Registered and attended (in-person or online) at least one of the immediate past eight (8) APRICOT or APNIC standalone conferences (not including the current conference). Eligible registered attendees will vote online in the SIG elections and will be entitled to one vote each. Verification of an individual?s entitlement to vote against official records will be used where necessary. There is no proxy voting at SIG elections. APNIC staff and other RIR staff are ineligible to vote.
	3.4.5 Voting period		3.4.5 Voting period
	Online voting for eligible registered attendees will open two (2) hours after the start of the APNIC conference and will close		Online voting for APNIC Members and eligible registered conference attendees will open two (2) hours after the start of the APNIC
	at the end of the lunch break on the last day of the APNIC conference and before the start of the AMM.		conference and will close at the end of the lunch break on the last day of the APNIC conference (before the start of the AMM).
	3.4.6 Voting Administration		3.4.6 Voting Administration
	APNIC Secretariat staff will administer the voting process and answer any queries from voters.		APNIC Secretariat staff will administer the voting process and answer any queries from voters.
	3.4.7 Election results		3.4.7 Election results
	SIG online election results will be announced at the AMM. APNIC Secretariat staff or the Election Chair appointed for		SIG online election results will be announced at the AMM. APNIC Secretariat staff or the Election Chair appointed for
	the NRO NC elections will announce the SIG election results. Election results will also be published on the conference website.		the NRO NC elections will announce the SIG election results. Election results will also be published on the conference website.
	Skipping		Skipping
	position can be filled by one of the remaining candidates for the Chair position or by a call		position can be filled by one of the remaining candidates for the Chair position or by a call
	for volunteers at the OPM or SIG forum.		for volunteers at the OPM or SIG forum.
	3.6 Unless new Policy SIG Chairs and Co-Chairs are required immediately, there will be a handover		3.6 Unless new Policy SIG Chairs and Co-Chairs are required immediately, there will be a handover
	period. Outgoing Chairs and Co-Chairs are expected to follow proposals reaching consensus at		period. Outgoing Chairs and Co-Chairs are expected to follow proposals reaching consensus at
	the current OPM, to the completion of the Policy Development Process.		the current OPM, to the completion of the Policy Development Process.
	3.7 Removing a Chair or Co-Chair		3.7 Removing a Chair or Co-Chair
	If a SIG Chair or Co-Chair does not attend one in every two APNIC Conferences and does not		If a SIG Chair or Co-Chair does not attend one in every two APNIC Conferences and does not attend the SIG forum held at the APNIC
	attend the SIG forum held at the APNIC Conference, the Chair or Co-Chair will be removed		Conference, the APNIC EC will have discretion to remove the Chair or Co-Chair from their role. The process of electing a replacement will then begin.
	from their role. The process of electing a replacement will then begin.
	If SIG members do not think that the Chair or Co-Chair is sufficiently performing their duties		If SIG members do not think that the Chair or Co-Chair is sufficiently performing their duties (as described in Sections 2.3, 2.3.1 and 2.3.2), they can express their concerns on the mailing list or in the OPM or SIG forum. If there is consensus that the Chair or Co-Chair is not sufficiently performing their responsibilities, the Chair or Co-Chair will be removed by the APNIC EC. The process of electing a replacement will then begin.
	(as described in Sections 2.3, 2.3.1 and 2.3.2), they can express their concerns on the mailing
	list or in the OPM or SIG forum. If there is consensus that the Chair or Co-Chair is not		If an individual holds more than one elected position and does not resign in accordance with section 3.4.1 within 30 days of their
	sufficiently performing their responsibilities, the Chair or Co-Chair will be removed. The process		election, the APNIC EC has discretion to remove the individual from their elected positions/s (excluding the position for which they were most recently elected).
	of electing a replacement will then begin.
	3.8 Resignation of a Chair or Co-Chair		3.8 Resignation of a Chair or Co-Chair
	If a SIG Chair resigns, one of the Co-Chairs will assume the role of "Acting Chair" until the next		If a SIG Chair resigns, one of the Co-Chairs will assume the role of "Acting Chair" until the next
	OPM/SIG forum. At least one month prior to the APNIC Conference, the APNIC Secretariat will		OPM/SIG forum. At least one month prior to the APNIC Conference, the APNIC Secretariat will
	initiate procedures for electing the new Chair as described in Section 3 of this document.		initiate procedures for electing the new Chair as described in Section 3 of this document.
	If there is no Co-Chair, the outgoing Chair or the Secretariat may appoint an "Acting Chair". If		If there is no Co-Chair, the outgoing Chair or the Secretariat may appoint an "Acting Chair". If
	a Co-Chair resigns, the Chair will follow the procedure for electing a Co-Chair described in		a Co-Chair resigns, the Chair will follow the procedure for electing a Co-Chair described in